Pure Finest Inc. Global Applicant Privacy Notice

At Pure Finest Inc., we believe people are at the heart of every innovation. Protecting your privacy and handling your personal data responsibly is central to building trust with every candidate who applies to join our team.

This Global Applicant Privacy Notice explains how we collect, use, store, and share your information during the recruitment process. It applies to all applicants worldwide, regardless of role or location. Because privacy laws differ by country, additional local notices may also apply depending on where you live or submit your application.

1. Information We Collect

When you apply for a role with Pure Finest Inc., we may collect the following categories of personal information:

• Identification and contact details: full name, address, phone number, email address, date of birth, and other identifiers.
• Application materials: resume/CV, cover letter, work history, education records, qualifications, certifications, and references.
• Recruitment process data: notes from interviews, results from skills assessments, or responses to pre-employment questionnaires.
• Background verification data (where permitted by law): employment history checks, right to work documents, criminal background checks, and credit history (if role relevant).
• Digital information: data from online recruitment portals, applicant tracking systems, or email communications.
• Special categories of data: in limited cases, information related to health, diversity monitoring, or accommodations requested for the recruitment process — always handled under strict legal safeguards.

2. How We Use Your Information

We process your personal data for the following purposes:

2.1 Recruitment and Selection

• Evaluating your qualifications, experience, and suitability for current or future roles.
• Communicating with you about the status of your application.

2.2 Compliance with Legal Obligations

• Verifying your right to work.
• Meeting regulatory reporting and equal opportunity requirements.

2.3 Business and Operational Needs

• Improving our recruitment processes and candidate experience.
• Building a candidate talent pool to notify you of future opportunities.

2.4 Consent-Based Processing

Where required by law, we may ask for your explicit consent to process certain information (e.g., sensitive data or international transfers).

3. Legal Basis for Processing

Depending on your location, we rely on different legal grounds to process your data, including:

• Legitimate interests to run a fair and efficient recruitment process.
• Contractual necessity to take steps before entering into an employment agreement.
• Legal obligation where we must comply with employment, tax, or immigration laws.
• Consent when required for specific processing activities or cross-border transfers.

4. Sharing of Information

We may share your data with:

• Internal teams: HR, recruitment, hiring managers, and relevant departments involved in evaluating your application.
• Affiliates and subsidiaries: other Pure Finest Inc. entities worldwide, when roles may be available across locations.
• Service providers: recruitment platforms, background check agencies, IT service providers, and consultants assisting in the hiring process.
• Regulators and authorities: if required by law or government request.

All third parties are contractually bound to protect your data and process it only for authorized purposes.

5. International Data Transfers

As a global company, Pure Finest Inc. may transfer your personal data to countries outside your home jurisdiction, including those with different data protection standards. Where this occurs, we implement safeguards such as:

• Standard contractual clauses (SCCs) approved by regulators.
• Binding corporate rules.
• Other lawful mechanisms under applicable data protection laws.

6. Use of Recruitment Platforms, Cookies & Tracking

When you apply through third party platforms (such as LinkedIn, Indeed, or other recruitment partners), those platforms may collect additional data in line with their own privacy notices. We encourage you to review their policies before submitting an application.

Our recruitment portals and websites may use cookies, pixels, and tracking technologies to:

• Ensure proper functionality of application forms.
• Analyze applicant traffic and improve the candidate experience.
• Track referral sources (e.g., job boards, social media, or recruiter links).

You can control or disable cookies through your browser settings. However, certain features of the application system may not function properly without them.

7. Data Retention

We will retain your personal data only for as long as necessary to:

• Complete the recruitment process.
• Consider you for future opportunities (unless you request deletion).
• Comply with legal and regulatory requirements.

If you are hired, your data will be transferred to your employment record and managed under our Employee Privacy Notice.

8. Your Rights

Depending on your location, you may have the right to:

• Access the personal data we hold about you.
• Correct or update inaccurate or incomplete data.
• Request deletion of your data (“right to be forgotten”).
• Restrict processing or object to how your data is used.
• Withdraw consent where processing is based on consent.
• Data portability — request your data in a structured, machine-readable format.

To exercise your rights, please contact us at privacy@purefinestinc.com. We will respond in accordance with applicable data protection laws.

9. Security of Your Data

We use technical, organizational, and administrative measures to protect your personal data against unauthorized access, loss, misuse, or alteration. Only authorized personnel with a genuine need to know can access your information.

10. Automated Decision Making

Pure Finest Inc. does not rely solely on automated decision making in recruitment. If automated tools are used for screening, they are always combined with human review.

11. Updates to this Notice

We may update this Privacy Notice from time to time to reflect changes in law, business operations, or technology. The latest version will always be available on this page.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Notice or the way your data is processed, please contact:

Data Protection Team
Pure Finest Inc.
📧 Email: privacy@purefinestinc.com